American Women's Group in PARIS

AWG Activities & Cancellation Policy as of January 1, 2026

In order to offer our members exciting tours and events, our AWG Activity Team has special participation and cancellation arrangements with our guides. The following information is the AWG Activities and Cancellation Policy, effective January 1, 2026 approved by the AWG Governing Board.

Note: This Policy does not apply to Membership Meetings. It is common courtesy to cancel your Membership Meeting registration by emailing MembershipVP@awgparis.org if you learn you cannot attend.

A. Activities Participation Policy:

Adults Only:Unless otherwise specified, all activities and trips are organized for members aged 18 and older.

Guest Policy:Guests may attend only when specified in the activity description. Guests do not have an automatic right to participate in AWG events, and AWG reserves the right to refuse any guest entry to an activity at its discretion, without explanation. Eligible guests are encouraged to consider becoming members.

Registration Process:Registrations are handled on a first come, first served basis. If an event reaches full capacity, registrants will be placed on a waitlist. AWG will contact waitlisted members if a spot opens, either by offering the spot to those first registered on the waitlist or, in some cases, offering it to the first three to reply. All registrations and waitlist sign-ups must be managed through the Activities software.

Finalizing Registration:Registration is only considered complete once AWG has received both payment and a completed activity registration. You can register and make payments online at www.awgparis.org or through the AWG Wild Apricot app.

B. Cancellation Policy:

We understand that unexpected events can happen, and plans may need to be altered. Our Activities Volunteers put in significant effort to ensure that event registrations are accurate, allowing for smooth coordination and ensuring that those registered are not left waiting for a member who is unable to attend.

To help us maintain this efficiency, we kindly ask that you follow the procedures outlined below if you need to cancel your registration:

When a specific cut-off date for registration is mentioned for a paid event: This cut-off date also serves as the latest possible date for cancellation without forfeiting any fee paid. Late cancellations will forfeit any fee paid, but will not incur an administration fee. If another member from the waitlist can attend then your fee will be returned.
For free events: Cancellation without an administrative fee is possible up to 48 hours before the activity begins.

In both instances you can email activitiesadmin@awgparis.org in the event of a cancellation within this period.
For cancellations beyond these time frames: Members must email activitiesadmin@awgparis.org, including the name and date of the activity in the email as well as an explanation for the reason for the late cancellation. A waiver of the cancellation fee will be considered at the discretion of the Activity Team for exceptional circumstances.
Responsibility:The Host is not responsible for cancellations nor for enforcing the Activity policy. Cancellations communicated to the host are not accepted as an official cancellation. The host can not accept any exceptions on the set Activity Policy.

C. Replacement Policy and Waiting List Management

In the event of a cancellation before the cut-off date, AWG will automatically invite the next person on the waiting list on a first registered, first invited basis.
In the event of a cancellation after the cut-off date, AWG will personally invite the next person(s) on the waiting list on a first registered, first invited basis.

If your plans change and you are no longer able to attend while you are still on the waiting list, we kindly ask you to log in and cancel your registration from the waitlist so that another member can attend.

D. Cancellation Fees and Conditions

For cancellations made after the cut-off date or within 48 hours of the event, including no-show without prior cancellation: A 15€ administrative fee will apply, No refunds will be issued unless AWG can find a replacement from the existing waitlist, as outlined above, or in exceptional circumstances referred to above.
AWG reserves the right to modify or cancel activities: If an activity is cancelled due to insufficient registrations or for any other valid reason, AWG will refund all payments made by registrants. AWG's liability to participants is limited to this refund amount only.

If you have any additional questions, please email activitiesadmin@awgparis.org

AWG PARIS IS A PROUD MEMBER OF THE FEDERATION OF AMERICAN WOMEN'S CLUBS OVERSEAS (FAWCO)

AWGParis is a secular, non-profit volunteer organization. Our purpose is to foster and encourage social, educational and cultural activities among English-speaking women in France and to assist in furthering Franco-American relations. Our fundraising supports organizations that serve women and children in need. We welcome English speaking women of every nationality.